Staff Position Available

1-1-11Const_team_1smThink you want to work for HFHMGC? There is an opening! To apply:  Email, Fax or Mail cover letter & resume to jobs@hfhmgc.org. Please include 3 business and 3 personal references that do not include family members. Applicant must be willing to be subject to random drug testing, driving & background checks as well as signing to a code of conduct agreement and conflict of interest statement. Benefits include holiday, sick, vacation and personal time and also medical insurance. 90 day evaluation, annual review.

The Job Description is attached as a .pdf file. Below is some of the same information:

The Executive Assistant (EA) reports to the Chief Operating Officer and shall provide direct support to same. The EA is responsible for technical and administrative support for construction, volunteer services, & planning including creating, maintaining and improving appropriate policies and procedures; reporting indicators, scheduling and preparing for business reviews. Position requires the ability to work effectively at all levels of the organization and with external customers. The successful candidate will be a self-starter, multi-tasker and highly functional in all aspects of Microsoft Office environment, internet and Microsoft Access. Experience in construction business environment a plus.

Position Description: Includes but not limited to

• Create, document, improve and maintain business processes that improve efficiency, lower cost and provide a high degree of customer service
• Recommend management action to improve standard operating procedures. Present comparisons on costs, risks, and benefits
• Develop and test new procedures
• Train and integrate staff and new hires in department procedures
• Create QuickBooks reports to support compliance requirements, budget reviews and cost analysis
• Compile and report indicators ensuring functional managers deliver tasks on schedule
• Maintain COO’s schedule and correspondence; arrange travel
• Audit and maintain contract and procurement compliance by communicating requirements to responsible entities
• Study and review company or department procedures
• Design data management tools
• Take part in any administrative meetings to assure follow-through
• Take initiative on requests and inquiries of administrative nature
• Document actions required in meetings and ensure appropriate personnel deliver
• Anticipate needs, identify gaps and recommend actions to maximize COO effectiveness
• Seek input from functional departments to improve interactions
• Assist departments in administrative overflow

Qualifications:

• Associate degree in business or equivalent experience
• 5 years in increasing positions of responsibility
• Knowledge of construction environment including scheduling, procuring, contracting, bidding
• High degree of integrity, attention to detail, reliability, punctuality, and customer orientation
• Demonstrated planning and organizational skills, including the ability to anticipate tasks, set priorities, meet deadlines, and function smoothly under strict deadlines and shifting priorities
• Excellent interpersonal, negotiation, and people skills
• Advanced computer literacy in Microsoft Office: Access, Outlook, Excel, Project, Word, PowerPoint, and Internet research skills
• Project management skills
• Strong oral and written communication skills
• Willingness and strong desire to learn and increase responsibilities
• Able to maintain a high level of integrity and confidentiality
• Commitment to affordable housing and Habitat’s mission

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